New York State Required Documents

If you are the owner, submit copies of the following documents:

  • Picture ID (driver’s license or identification card)
  • Proof of Name Change: If your name differs from how it appears in the Item Details, submit legal documentation supporting the name change (ex.: marriage certificate, adoption papers, divorce decree, etc.).
  • Proof of Address: If your current address differs from what appears in the Item Details, submit proof of your connection to the old address. Copies of the following are considered acceptable proof of address: driver's license or non-driver photo ID showing the old address, birth and marriage certificates, passport (if old address is shown), bills and statements (such as banking, utility, medical, credit cards), records (such as tax (W2, 1099), school, insurance, medical, military), legal papers (such as divorce decree, separation agreement, mortgage), and post-marked envelope.

Or

  • Proof of Ownership: Copies of the following are considered acceptable proofs of ownership: bank books, passbooks, statements (bank, mutual fund), certificates (stocks, bonds, bond coupons), uncashed checks (money orders, gift certificates, traveler's checks), and insurance policies.

If you are not the owner, the following is required to establish your relationship with the owner:

Parent on Behalf of a Minor

  • Submit a copy of the minor child’s birth certificate and social security card.
  • Proof of the minor’s connection to the address or ownership of the item being claimed.

Guardian, Conservator, Trustee or Legal Representative

  • Submit a copy of the court documents or other signed legal documents giving you authority to act on the property owner’s behalf.
  • An affidavit from the Power of Attorney that the grantor is living and the power of attorney remains in full force and effect.
  • Proof of the owner’s connection to the address or ownership of the item being claimed.

Estate Executor/Administrator

If you are acting as an administrator, executor or personal representative of an estate, submit the following:

  • Copy of owner’s death certificate.
  • Current copy (dated within last 6 months) of your Letters of Authority (Testamentary/Administration) issued by the probate court certifying your appointment.
  • Proof of the deceased owner’s connection to the address or ownership of the item being claimed.

If there was never a court-appointed executor or administrator and you are a qualifying blood relative, we require completion of a Small Estate Affidavit and Table of Heirs in addition to:

  • Copy of owner’s death certificate.
  • Proof of your relationship to the deceased owner (birth certificate, marriage license, obituary notice).
  • Proof of deceased owner’s connection to the address or ownership of the item being claimed.